All exhibitor personnel must be registered to attend the Congress. Each person registered as an exhibitor must be employed by the exhibiting company or has a direct business affiliation. The exhibit badge allows access to the exhibit hall and scientific sessions only. Each person will be issued an exhibitor badge which must be worn at all times. Personnel without a badge will not be admitted into the exhibit hall or scientific sessions. Exhibitors will receive four complimentary badges for each 10 x 10 booth reserved. Additional badges must be purchased as regular attendee badges at the applicable purchase price. Exhibitor registration forms will be mailed with the Exhibitor Services Manual.
Once exhibit installation is complete, exhibitor personnel will be permitted on the exhibit floor one hour prior to opening and may remain one-half hour after closing.
Exhibits must be staffed at all times during open exhibit hours. The Congress requests strict adherence to the opening and closing hours. It is imperative that no exhibitor begins to dismantle, pack or teardown their space until 5:15 PM on Friday, July 10, 2015.
Exhibit Booth Conduct
The Congress reserves the right to approve all exhibits and activities related thereto. The Congress may require that an exhibit be curtailed if it does not meet the standards set forth herein, it if reflects against character of the Congress, or it exceeds the bounds of good taste as interpreted by the Congress show management. An exhibitor of a questionable exhibit or activity relating thereto must submit a description of the exhibit or activity with the exhibit application for the Congress approval.
The exhibit hall will be inspected during installation hours. An effort will be made to inform exhibitors of any deviation from exhibit rules at that time. Exhibitors must make all corrections requested by the Congress at their own expense or risk of removal from the exhibition without notice and without obligation on the part of the Congress for any refund whatsoever.
The Congress reserves the right to expel or refuse admittance to any representative whose conduct is, in its opinion, not in keeping with the character and/or spirit of the Joint Congress.
Exhibit personnel may NOT enter another exhibitor's booth without obtaining permission. Lingering in the aisles surrounding another exhibitor's booth for the purpose of obtaining product information or distracting other booth personnel is strictly prohibited. The Congress does NOT in any manner endorse any of the products or services related to the exhibits that have been accepted for display during the Congress.
All exhibits must conform to the standards set by the Health Convention and Exhibitors Association, which include the following:
Canvassing or distributing advertising materials outside the exhibitor's own booth is not permitted. Solicitation of business, except by exhibiting firms is prohibited. Contests, lotteries, raffles, and games of chance are strictly prohibited as such activities reflect unfavorably on the character of the meeting.
Character of the exhibits is subject to the approval of the Congress. The right is reserved to refuse applications of concern not meeting standards required or expected, as well as the right to curtail exhibits or parts thereof which reflect unfavorably on the character of the meeting. Non-professional products or services are not permitted to be displayed. This applies to displays, literature, advertising, novelties, souvenirs, conduct of persons, etc.
Subletting of Space
The subletting, assignment, or apportionment of the whole or any part an exhibitor's space by the exhibitor is prohibited. Exhibitors may not advertise or display goods in their booth other than those manufactured or sold by them in the regular course of their business.
Booth Construction and Arrangement
Every exhibit space should allow for the visibility of other spaces. The following rules for booth construction ensure that every exhibitor has reasonable site lines to the aisle. All exhibits must conform to the standards set by the Health Convention and Exhibitors Association, which are as follows:
No part of any equipment, or signs relating thereto, shall be posted, nailed or otherwise attached to columns, walls, floors, or other parts of the building or its furniture, in any way to deface same; damage arising by failure to observe these rules shall be payable by the exhibitor. Eletrical or other mechanical apparatus must be muffled so noise does not interfere with other exhibitors.
Any exhibit booth larger than 10 x 10 must submit a diagram for approval to firstname.lastname@example.org.